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To check if an F-1 student has been registered, ask for their form I-20. Look at Form Issue Reason. If this reads “Continued Attendance,” the student has been registered with immigration and can proceed with the hiring process.
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Checking a J-1 Student with a Form DS-2019
To check if a student with a DS-2019 has been registered (validated), ask for their form DS-2019. The form DS-2019 must be a physical copy. Note, Department of State regulations require that the DS-2019 be a physical document. If you see a travel signature on the form DS-2019, the record has been validated, and you can continue with the hiring process.
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Step Three - Issue a Social Security Number (SSN) Memo
If the student does not have an SSN, you will need to issue an SSN Memo following the instructions at Issuing a Social Security Memo for an F-1 or J-1 Student. If the student does have an SSN, you can skip this step and proceed to step four.
Step Four - Complete the Form I-9
Complete the form I-9 following the process from Human Resources. You can refer to the United States Citizenship and Immigration Services (USCIS) publication Handbook for Employers M-274 for information on what documents to use for the I-9. The specific sections are 6.4.2 F-1 and M-1 Nonimmigrant Students and 6.4.1 Exchange Visitors (J-1).