Archive - Orientation Workgroup
Overview
This workgroup is tasked with developing a cohesive, systematic program for onboarding all international students at UT.
Team members | @William Vittetoe @Elizabeth Clevenger / @Lauren Wood / Jason Martisek/ Howard Perry / @Yana Mitsos (Unlicensed) / Nick Jakel/ Cymone Samuels / @Valentina Gómez (Unlicensed) /GSS Representatives / Marin Wooley / Ivonne Vidal/ Callie Laughlin/ Laura Bryant / @Anna Kholod / Anthony Lanagan |
Due Date | July 1, 2024 |
Retrospective period |
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Navigation
Updates
Pre-Arrival Engagement July 10th at 8am via zoom
Summer Orientation July 10th 3-5pm
Summer 2025 dates
Agenda
Plans for Fall 2024
Pre-Arrival Engagement
Summer Orientation
Student Guide Updates - DUE MAY 16th!!
Scholar Onboarding Process
Immediate Tasks
Send Yana ( yana@utk.edu ) any engagement updates for Fall2024 Orientation
Bullet point notes/ideas of what you are going to write about.
Look over Pre-Arrival material and make any edits necessary.
Onboarding Lifecycle
Students - Point of admission until six weeks into the semester.
Stage | What happens here? | Who is responsible? | What populations? |
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Point of Admission |
| EM, ISSS | Undergrad, Grad, Exchange |
Pre-Arrival |
| ISSS, EM, Grad School | Undergrad, Exchange (Vet Med), Traditional Grad |
Arrival/Orientation |
| ISSS | Undergrad, Grad, Exchange |
Post-Arrival |
| I-House | Undergrad, Grad, Exchange |
Content Needs for Student Orientation Guide
Highlighted Rows = Content that needs to added
Content | How is this delivered? | When is this delivered? | Content Owner | Type | Priority | Deliverables |
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Research Plans for Visa Issuance | Website | Pre-Arrival | ISSS | Student and Scholar | High |
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Academic Success | Booklet | Orientation | ISSS | Student | Completed |
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Transportation | Booklet | Pre-Arrival | ISSS @Elizabeth Clevenger | Student and Scholar |
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Timeline of the onboarding experience | Website/ Booklet | Pre Arrival | @Yana Mitsos (Unlicensed) | Student | Moderate |
Other iterations on Canva for review |
Overview of the UT educational structure | Booklet | Orientation | @William Vittetoe | Student and Scholar | High |
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Health Insurance and Health Care | Confluence/Booklet | Orientation | @Elizabeth Clevenger | Student | Completed |
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Being A Graduate Student at UT | Booklet | Orientation | Nick Jakel, Howard Perry | Student | Completed |
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On-Boarding for GA GRA | Website maybe booklet | Pre-Arrival and Orientation? | Howard Perry and Nick Jakel | Student | High |
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Welcome Greeting from Provost | Booklet | Orientation | @William Vittetoe | Student and Scholar | Moderate |
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Who can help you with what? | Website - booklet | Orientation | All | Student and Scholar | High |
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Top Immigration Status Issues | Website and Booklet | Orientation | @Elizabeth Clevenger | Student and Scholar | High |
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Tax Information (brief overview) | Website and Booklet | Orientation | @Elizabeth Clevenger | Student and Scholar | High |
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Culture Shock and Cultural Adjustment | Booklet | Orientation | Cymone Samuels, @Elizabeth Clevenger | Student and Scholar | Completed |
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On-Campus Dining (short), Off-Campus Food Resources and Markets, Big Orange Pantry | Booklet | Pre-Arrival, Arrival | @Yana Mitsos (Unlicensed) | Student, but could be tailored to Scholar | Completed |
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Off-Campus Housing | Booklet | Pre-Arrival and Orientation | @William Vittetoe | Student for off-campus student housing Scholar for general off-campus housing | Completed |
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UT Safety and Live Safe App | Booklet | Orientation | @Elizabeth Clevenger | Student | Completed |
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Family Needs and Childcare | Website and booklet | Orientation | @Valentina Gómez (Unlicensed) | Scholar | Completed, but needs to be added |
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Enrollment Requirements | Website and booklet | Orientation | @William Vittetoe @Yana Mitsos (Unlicensed) @Elizabeth Clevenger | Student | High | see immigration info, above - EC |
Employment | Website and booklet | Orientation | @Yana Mitsos (Unlicensed) | Student and Scholar | High |
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Campus Life and Activities/ UT Traditions | booklet | Orientation | Howard Perry and Jason Martisek | Student and Scholar | Moderate |
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https://utkisss.atlassian.net/wiki/spaces/IBP/pages/283934726
Public-Facing Exchange Visitor/Dependent Content Tracking → find content and its status here
Blue cells mirror the content in the orientation handbook above
Red cells are new content
Yellow cells are content that already existed on Confluence
White cells have not been started yet
Green cells are content that that needs to be written by this group
Content | Content Creator | Type | Deliverables | Comments |
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INTRODUCTION |
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Greetings from the Provost |
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Val |
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Who can help you with what? (ISSS vs. HR vs. Departments vs. YOU) | Val |
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PRE-ARRIVAL INFORMATION |
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Intro to the J Visitor Exchange Program: Requirements, Regulations, and Limitations | Val |
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Val |
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Val |
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Val |
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Val |
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Val |
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PRE-ARRIVAL CONSIDERATIONS |
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| “stuff you need to look into now and take care of asap after arrival” |
Val |
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Val |
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| p. 5 | |
ISSS |
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| p. 15-16 | |
Val |
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Val |
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| p. 7 – p. 17 | |
ISSS |
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| p. 6 (barely) – p. 10 | |
ISSS |
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| p. 6 (barely) – p. 16 | |
ISSS |
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ON-BOARDING |
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Val |
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| p. 10 | |
Val |
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Val |
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| p. 11 (Utilities, phone number, internet and TV, renters insurance) | |
Val |
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WELCOME |
